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How can I create inventory using the UDI to populate product info? 

Save time and headaches by using the UDI to pull inventory information in from the FDA GUDID Database. 

This premium functionality must be turned on by a ConnectSx Admin. If you are interested in using this feature, please fill out this form and a ConnectSx representative will reach out to discuss a trial. 

 

Last Updated: May 2024

You can now create inventory just by scanning or entering the UDI. ConnectSx will parse the UDI into its component parts and search the FDA GUDID database for the rest of the product information so you can just click “create”. It really is that simple. But don’t take my word for it, check it out below.

Creating inventory using the UDI integration to pull in product info from the GUDID Database is a great option because: 

  • It is faster and easier. You won't have to assemble, copy/paste, type, or otherwise enter as much information. 
  • It is consistent. This product information will be pulled from what you submitted to the FDA GUDID Database, helping to maintain one source of the truth for your inventory and support consistent inventory data standards. 
  • It is automated. Because this inventory creation method automates some of the work, it also reduces the possibility for human error. 

IMPORTANT: To use this feature the Manufacturer record must already exist in the account. If your Manufacturer does not exist, create the Manufacturer in the Directory before proceeding.

If you attempt to create inventory without first creating the Manufacturer you will receive an error (see below).

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 To create inventory from a UDI:

  1. Click “New Inventory”, then select “Add Manually” or “Scan UDIs to Add”

     

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  2. You may also access this functionality from the “Import” screen by clicking “Scan UDIs”.

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  3. Next, use an external scanner to scan the UDI, use the camera on your device, or enter the UDI in the “Results” field.

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  4. UDI Requirements:

    1. UDIs must be known to FDA GUDID database in order to be successfully imported

    2. Current version required one scan per device. Future versions will allow changing the quantity manually

    3. NOTE: This is a premium feature. Please contact us for details on enabling this feature for your account.

  5. Each scan or entry = Qty 1. To increase the quantity, scan an the barcode again.

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  6. Select Scan additional Items and repeat this step to add additional inventory.

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  7. Once you’ve scanned all of the inventory you’d like to add, click “Import” and the inventory will be created.

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