At times a manufacturer may need to sell inventory directly to a Distributor, which they do using a Stocking Order. The stocking order allows the manufacturer to sell the inventory and then, rather than deactivating it, track it as Facility Stock.
Tracking inventory as Facility Stock is the mechanism in Beacon facilitating inventory tracking to the point of use, after it has been sold. So, as a Distributor, you need to know how to view and use your Facility Stock inventory.
Note: Inventory cannot be sold twice in Beacon, per Accounting best practices. When Facility Stock is used in a case after the initial sale, the resulting Sales Order will have a Billable Total of 0$
Viewing your Facility Stock Inventory
To view your inventory, navigate to the All Inventory screen in the Navigation bar.
Then, Open your Filters and select the Item Status: Facility Stock, click apply.
This will display the Facility Stock inventory that has been sold to your distributorship.
Using Your Facility Stock Inventory
The advantage of Facility Stock is to track inventory to the point of use and collect that data. To do this you will create and submit a Case.
Navigate to the Events page and click "+New Event"
Select the Event Type: Case
Next make selections to enter the following datapoints:
Representative: This is your account, the custodial account of the Facility Stock inventory
Enter a name for the event
Medical Record Number/CaseID
Facility: Since inventory was sold to you as a Customer by your manufacturer, you will most likely select the Facility that matches your Distributorship
Procedure
Physician
Event Date
Click Next, and make any other relevant selections. Then click "Create".
Select the Used Inventory
To Record the devices used in the case, open the Event Detail Screen by clicking on it in the Event list.
Then click "Mark Used Inventory"
Next, filter your inventory to display facility stock available to you:
If required, change the custodian filter to view inventory shared with you by your distributor (if you're a sales user)
Check the box for Facility Stock
Click Next, then change any quantities required and click "Mark as Used" to add the items to the event.
Note that the Billable Total is necessarily $0, since the inventory has already been sold.
Next click 'Submit for Billing', which will deactivate the inventory and it will no longer be available for use.
This will notify the manufacturer that this inventory has been used so they can track your stock levels and manage usage data for regulatory compliance.
